Institutions1 min read
Multi-entity: managing several sites without mixing data
A ministry and its provincial departments, a university and its campuses, a group and its subsidiaries: one platform can serve them all, as long as each stays in its own space.
Large organisations share a common problem: they want an overall view, but each of their entities has its own employees, schedules, salary scale and approval workflows. Multiplying software is expensive; putting everything in the same basket creates confusion. A multi-entity architecture answers both.
One instance, several isolated entities
Each entity has its own logical database. An entity’s employees, terminals, leave and payslips remain invisible to the others. A campus admin sees only their campus; a provincial department, only its province.
Centralised administration
The Super Admin creates entities, appoints their admins and oversees the whole. They get the consolidated view that senior management asks for, without having to handle each entity’s day-to-day.
Rules specific to each
- Leave policies and annual entitlements.
- Calendars, public holidays and schedules.
- Departments, grades and salary scales.
- Hierarchical approval workflows.
A partner university can apply its own grid, a supervised company its collective agreement, the central administration the civil service salary scale — on the same platform.
Grow without redeploying
A new entity is added without reinstallation. Every platform update benefits them all, with no service interruption.
The Institution plan covers multi-site organisations: see our pricing and the Multi-entity page.
Frequently asked questions
Can entities see each other’s data?
No. Each entity has its own logical database; only the Super Admin has a consolidated view.
Can each entity have its own salary scale?
Yes. Salary scales, leave, calendars and approval workflows are configured entity by entity.
